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Sublicense Center

Sublicense Center

The MIT On-Campus Sublicense Center allows you to

  • find apartments on campus that you can sublicense
  • post your own room or apartment for sublicensing by someone else
     

Fraud or Scam Alert

Beware of this fraudulent practice that a few MIT students have encountered:
The student (the sublicensor) receives a check for more than the amount he or she is charging and is asked to return the balance to the person who sent the check. Unfortunately, the check the student has received is not valid, so the student has refunded money that he or she has never received. Get more information from the Massachusetts Attorney General's Office and the Wells Fargo Privacy and Security Fraud Information Center.

Know the rules.
Understand the terminology.
Look for a room or apartment.
Sublicense your room or apartment.

Know the rules

  • Sublicenses are possible only during the summer from May 17, 2013 to September 8, 2013 (August 15, 2013 for licenses that expire August 15), or and during IAP from December 12, 2012 to February 10, 2013.
  • Please do not submit any sublicense advertisements before NOON(12:00pm) on April 3, 2013.
  • Sublet Listings are MIT Certificate protected and  will be available for viewing after 3:00pm on April 9, 2013.
  • We are implementing a new system and having some technical difficulties with the Sublet Resident Approval. We are working to resolve the issues as quickly as possible.  Thank you for your patience and understanding during this time. We are very sorry for any inconvenience.
  • If you receive a validation error when applying to a sublet advertisement please close the tab and/or refresh your browser and start over.
  • If you are having issues approving your sublet for Final Housing Approval please both you and the sublicensee send an e-mail to graduatehousing@mit.edu stating you are both approving the sublet. Please include the Ticket#, Names, Sublet Dates, Room # and MIT ID#. (Thank you for your patience we are still experiencing some technical difficulties.)
  • Only affiliates of MIT—students, faculty, staff, and visiting faculty, students, and scholars—are eligible to sublicense apartments. Alumni, families of students, and Draper, Broad, and Whitehead employees are not eligible.
  • All sublicensor's must be at least 18 years of age
  • Rooms in single student housing are available only for individuals.
  • If you are looking for housing with your partner and/or children, you may only sublicense family housing units. You must be living with your family in the unit.
  • Current residents may not sublicense for other family members or another apartment on-campus during the dates they are still residing in their current assignment.
  • You may sublicense a room in a mixed gender suite only with the written approval of all roommates.
  • The resident (sublicensor) will continue to be billed as usual during the sublicense period and is responsible for collecting housing fees from the sublicensee. (What’s a sublicensor or sublicensee?)
  • The resident (sublicensor) must not charge more than the regulation housing fees stated on the website for the current year and there is a maximum security deposit of $300.
  • The sublicensor may request a refundable security deposit from the sublicensee. (What’s a sublicensor or sublicensee?)
  • Not all sublicenses are approved, so money should not be exchanged until approval is granted by the Graduate Housing Office.
  • When you sublicense an on-campus graduate housing unit, you are required to respect all MIT’s rules and regulations, all applicable state and federal laws, and the rules and regulations of the residence in which you live.
  • Please remember that a sublicense agreement is between members of the MIT community and not an agreement with the MIT Graduate Housing Office.


Understand the terminology

Sublet or sublicense? MIT students who live in on-campus housing have been granted a license to live in their units—not a lease. For this reason, we use the term sublicense rather than the more common real estate term sublet.

Sublicensor or sublicensee? If you are the legal license holder of a unit of MIT campus housing (resident) and you would like to sublicense it to another student, you are the sublicensor. If you want to rent a unit from an MIT student who holds the license, you are the sublicensee.


You are looking for housing (a Sublicensee) and want to sublicense an on-campus room or apartment. (Please read all of the information below).

The process

  1. Click on the sublet listings page.
  2. Search the sublet listings database
  3. Click on the sublet you would like to review
  4. To apply please click on the link "Apply to sublet this unit" located above the "Contact Information" title at the top of the advertisement
  5. Once you have clicked "Apply to sublet this unit"  the sublicense application will open.
  6. Please fill out the sublicensee application and click save/submit to complete the application form.
  7. Once you have clicked save/submit you will receive an e-mail response, please read through all of the information in the e-mail. Please read throughly.
  8. If you receive a validation error when applying to a sublet advertisement please close the tab and/or refresh your browser and start over.
  9. Please Note: Always check your spam/junk e-mail folders periodically as some of the email correspondence may get filtered to these folders by your e-mail system.
  • The Sublicensor who has advertised the sublet will receive a copy of your application via e-mail and will be in contact with you to discuss and confirm the terms of the sublet (i.e. sublet dates, payment schedule, key exchange etc.)
  • Once both of you have come to an agreement, the resident will either approve or reject the application.
  • If approved by the resident, the Graduate Housing Office will get notified via e-mail.
  • Once approved by the resident, you will receive an e-mail please read and follow the instructions if they relate to your registration status at MIT.
  • The Graduate Housing office will also receive an e-mail, we will confirm the sublicensees' MIT Affiliation, then send an e-mail confirmation or rejection to the sublicensee and to all parties involved.  The sublet is not approved until you receive an e-mail confirmation from the Graduate Housing office approving the sublet.(The approval process may take  7-14 business days.(During high volume periods the approval time may be lengthened considerably. Thank You for your paitience)
  • Do not pay rent on this unit until you receive official approval from the Graduate Housing Office.
  • Make arrangements between the two of you to transfer the keys. Never arrange to leave keys at the front desk of the building
  • The relevant house managers will be notified of the sublicense arrangement by the Graduate Housing Office.
  • When you arrive, see the building manager to get a building access card or have your MIT ID Card activated.

 

You have an on-campus room or apartment (a Sublicensor) and you would like to sublicense to another student. (Please read all of the information below).

The process

  • Consult your Graduate Student License Agreement to understand your legal responsibilities.
  • Read the rules.
  • Submit the Sublicense Advertising Form. (Please do not submit any sublet advertisements before NOON(12:00pm) on April 3, 2013.)
  • When entering text in the "Title" text box on the advertising form please follow the format of the examples listed here and at the top of the advertisement application (examples: Ashdown 3br Apartment, Warehouse Efficiency, Eastgate 1br Corner, Sidney Pacific 2br Double suite, Tang 4br Apartment, Edgerton 1br Apartment, Westgate 2br Apartment, etc.)
  • Once approved, your listing will be posted on the Sublicense Listings page.
  • Sublicensees will be able to search your advertisement on the sublicense listings page.
  • Once the sublicensee has applied for your sublet you will receive an e-mail response with a link and instructions.  Please follow the instructions in the e-mail. You will need to click on the link and approve the sublet through the "Workflow" tab on the webpage.
  • Before you approve the application please contact the sublicensee discuss and confirm the terms of the sublet (i.e. sublet dates, payment schedule, key exchange etc.)
  • Once both of you have come to an agreement on the terms please submit the sublet for approval following the instructions you received in the e-mail.  There are also instructions under the "Workflow" tab on the webpage.
  • Once the Graduate Housing Office receives the submitted form via e-mail we will confirm the sublicensees' MIT Affiliation, then send an e-mail confirmation or rejection to the sublicensor and to all parties involved.  The sublet is not approved until you receive an e-mail confirmation from the Graduate Housing office approving the sublet.
  • Once the Housing Office receives forms from both the sublicensor and the sublicensee, they will confirm the sublicensee’s MIT affiliation and send written confirmation of the sublicense to all parties. The approval process may 7-14 business days. (During high volume periods the approval time may be lengthened considerably. Thank You for your patience.)
  • Do not accept rent for the apartment until you receive official approval from the Graduate Housing Office.
  • Make arrangements between the two of you to transfer the keys. Never arrange to leave keys at the front desk of the building they will not hold keys.
  • The relevant house managers will be notified of the sublicense arrangement by the Graduate Housing Office.
  • Please Note: Always check your spam/junk e-mail folders periodically as some of the email correspondence may get filtered to these folders by your e-mail system.
  • If a sublicensee backs out of a sublet, MIT Housing holds no responsibility and no rent refund will be given.
  • Charging a cleaning fee is not permitted.
  • Security deposits should not exceed $300.

 

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