GraduateFamily

Sublicense Center

The MIT On-Campus Sublicense Center allows you to:

  • find apartments or rooms on campus that you can sublicense from the current resident
  • post your own room or apartment for sublicensing by someone else


Understand the terminology

Sublicense - MIT students who live in on-campus housing have been granted a license to live in their units—not a lease. For this reason, we use the term sublicense rather than the more common term sublet.

Sublicensor or sublicensee - If you are the legal license holder of a unit in MIT on-campus housing (resident) and you would like to sublicense it to another student, you are the sublicensor. If you want to rent a unit from the MIT student who holds the license, you are the sublicensee.


Know the rules

  • Sublicenses are possible only during the summer and during IAP/winter break.
  • Please do not submit any sublicense advertisements before the specified date - please see below.
  • Sublicense advertisements are MIT Certificate protected. Only affiliates of MIT—students, faculty, staff, and visiting faculty, students, and scholars—are eligible to sublicense apartments. Alumni, families of students, and Draper, Broad, and Whitehead employees are not eligible.
  • All sublicensors must be at least 18 years of age.
  • Rooms in single student housing are for individual sublicensees only.
  • If you are looking for housing with your partner and/or children, you may only sublicense family housing units.  You must be living with your family in the unit. You wil be required to provide proof of family to the Housing Office before being approved for a sublicenese. The Housing Office will also verify this status during your stay.  Information about what you can use to verify your family status can be found here.
  • Current residents may not sublicense for other family members.
  • Current residents may not sublicense another apartment on-campus during the dates they are still residing in their current assignment.
  • You may sublicense a room in a mixed gender suite only with the written approval of all roommates.
  • The resident (sublicensor) will continue to be billed as usual during the sublicense period and is responsible for collecting housing fees from the sublicensee.
  • The resident (sublicensor) must not charge more than the regulation housing fees stated on the website for the current year.
  • The sublicensor may request a refundable security deposit frm the sublicensee.
  • There is a maximum security deposit of $300.
  • Not all sublicenses are approved, so money or keys should not be exchanged until approval is granted by the Graduate Housing Office. A resident must not leave his/her MIT ID card with any sublicensee. The sublicensee cannot occupy the space until it has been approved by the Housing Office.
  • When you sublicense an on-campus graduate housing unit, you are required to abide by all of MIT’s rules and regulations, all applicable federal, state, and local laws, and the rules and regulations of the residence in which you live. If your sublicense is approved, you will be required to agree to housing rules and regulations.
  • Please remember that a sublicense agreement is between members of the MIT community and not an agreement with the MIT Graduate Housing Office.
  • Do not apply for more than one sublicense within the same "dates" period. Sublicenses cannot be for any less than a 7-day period, if the sublicensee is an MIT student. Sublicenses for MIT affiliates cannot be for any less than a 15-day period. Any periods for less than the above stated will be denied.

 

Fraud or Scam Alert

Beware of this fraudulent practice that MIT students have encountered:

The student (the sublicensor) receives a check for more than the amount he or she is charging and is asked to return the balance to the person who sent the check. Unfortunately, the check the student has received is not valid, so the student has refunded money that he or she has never received. Get more information from the Massachusetts Attorney General's Office and the Wells Fargo Privacy and Security Fraud Information Center.


You are looking for temporary housing (a Sublicensee) and want to sublicense an on-campus room or apartment. (Please read all of the information below).

The process

  1. Contact the resident whose sublicense you are interesed in to discuss and agree on the terms of the sublicense (sublicense dates, payment methods, key exchange, etc.)
  2. Once you have agreend on the sublicense terms with the resident  please select the link "Apply to sublicense this unit" located above the "Contact Information" title at the top of the advertisement to apply for the sublicense.
  3. Once you have chosen "Appy to sublicense this unit" the sublicense application will open.
  4. Please fill out the sublicensee application and select save/submit to complete the application form.
  5. Once you have save/submitted your application, you will receive an e-mail response.  It is important that you read through all the information in this email.
  6. Do not apply for more than one sublicense within the same "dates" period.
  7. If you receive a validation error when applying to a sublicense advertisement please close the tab and/or refresh your browser and start over.
  8. Please Note: Always check your spam/junk e-mail folders periodically as some of the email correspondence may get filtered to these folders by your e-mail system.
  • The Sublicensor who has advertised the sublicense will receive a copy of your application via e-mail and will be in contact with you to confirm the terms of the sublicense.
  • Once both of you have come to an agreement, the resident will either approve or reject the application.
  • Once approved by the resident, you will receive an e-mail.  Please read and follow the instructions if they relate to your registration status at MIT.
  • The Graduate Housing office will also receive an e-mail.  We will confirm your MIT Affiliation, then send an e-mail confirmation or rejection to you and to all parties involved. The sublicense is not approved until you receive an e-mail confirmation from the Graduate Housing office approving the sublicense. The approval process may take 7-14 business days. (During high volume periods the approval time may be lengthened considerably. Thank you for your patience.)  You cannot occupy the space until the sublicense has been approved by the housing office.
  • Do not pay rent on this unit until you receive official approval from the Graduate Housing Office.
  • Make arrangements between the two of you to transfer the keys. The front desk of the building will not facilitate this process. Do not accept keys from the sublicensor until the sublicense is approved by the MIT Housing Office. All sublicensees must have their MIT IDs before they can occupy any apartment space on campus. No temporary IDs will be given out.
  • The relevant house managers will be notified of the sublicense arrangement by the Graduate Housing Office and will activate your MIT ID card when you arrive. Do not use the MIT ID card of the sublicensor for any reason. You will not be able to access the building or move into your sublicense if you do not have your MIT ID card.

* If you receive a validation error when applying to a sublicense advertisement please close the tab and/or refresh your browser and start over.


You have an on-campus room or apartment (a Sublicensor) and you would like to sublicense to another student. (Please read all of the information below).

The process

  • Consult your Graduate Student License Agreement to understand your legal responsibilities.
  • Read the rules.
  • Submit the Sublicense Advertising Form. (Please do not submit any sublicense advertisements before NOON (12:00 PM) on October 31, 2014.)
  • When entering text in the "Title" text box on the advertising form please follow this format: Ashdown 3br Apartment, Warehouse Efficiency, Eastgate 1br Corner, Sidney Pacific 2br Double suite, Tang 4br Apartment, Edgerton 1br Apartment, Westgate 2br Apartment, etc.
  • Once approved, your listing will be posted on the Sublicense Listings page.
  • Sublicensees will be able to search your advertisement on the sublicense listings page and contact you to discuss the terms of the sublicense.
  • Once the sublicensee has applied for your sublicense you will receive an e-mail response with a link and instructions. Please follow the instructions in the e-mail. You will need to click on the link and approve the sublicense through the "Workflow" tab on the webpage. The link will be provided in the email.
  • Charging a cleaning fee is not permitted.
  • Security deposits should not exceed $300.
  • Rent cannot be more than the regulation housing fees stated on the website for the current year.
  • Before you approve the application please contact the sublicensee to finalize and confirm the terms of the sublicense (i.e. sublicense dates, payment schedule, key exchange etc.) Sublienses for less than 7 days for MIT Students and 15 days for MIT Affiliaties will be denied.
  • Once both of you have come to an agreement on the terms please submit the sublicense for approval following the instructions you received in the e-mail. There are also instructions under the "Workflow" tab on the webpage.
  • Once the Graduate Housing Office receives the submitted form via e-mail, we will confirm the sublicensee's MIT Affiliation and send an e-mail confirmation or rejection to you and to all parties involved.  The sublicense is not approved until you receive an e-mail confirmation from the Graduate Housing office approving the sublicense.
  • The approval process may take 7-14 business days. (During high volume periods the approval time may be lengthened considerably. Thank you for your patience.) The sublicensee cannot occupy the space until the sublicense has been approved by the housing office.
  • Do not accept rent for the apartment until you receive official approval from the Graduate Housing Office.
  • Make arrangements between the two of you to transfer the keys. The front desk of your building will not facilitate this process. Do not leave keys with the sublicensee until the sublicense is approved by the MIT Housing Office.
  • The relevant house managers will be notified of the sublicense arrangement by the Graduate Housing Office and will activate the MIT ID card of the sublicensee when he/she arrives. Do not leave your MIT ID card with the sublicensee.
  • Please Note: Always check your spam/junk e-mail folders periodically as some of the email correspondence may get filtered to these folders by your e-mail system.
  • If a sublicensee backs out of a sublicense, MIT Housing holds no responsibility and no rent refund will be given.

NO ONE can occupy your room/apartment in your absense unless the above procedures are followed.  If an unauthorized occupant is found in your room/apartment, (s)he will be asked to leave and you will lose your housing assignment.

 

* If you receive a validation error when submitting a sublicense advertisement please close the tab and/or refresh your browser and start over.

* If you are having issues approving your sublicense for Final Housing Approval please both you and the sublicensee send an e-mail to graduatehousing@mit.edu stating you are both approving the sublicense.  Please incluse the Ticket#, Names, Sublicense Dates, Room# and MIT ID#. (Thank you for your patience.  We are still experiencing some technical difficulties.)