summer_guest

Guest Housing Policies

MIT Housing Policies for Guests

1. COMMON SPACE

1.1. Programs that reserve and/or use common space or other public areas for functions and/or activities are responsible for general cleaning and proper trash disposal. The area must be returned to the condition the room was originally found, including putting furniture back to its' original location.  
1.2. Programs may reserve large common space by emailing guesthousing@mit.edu and their House Manager.  Space is not considered confirmed until a reply is received from the House Manager.  
 

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2. GUEST POLICY

2.1 Any individual over the age of 18 staying in Summer Guest and Conference Housing is permitted to host no more than one guest (also over the age of 18) at a time.  The guest must present a valid MIT or government-issued ID at the front desk and be signed in by their host.  The host must accompany the visitor at all times and is responsible for the conduct of their visitor for the duration of his/her stay.  No overnight visitors are allowed, guests must vacate the building no later than 11:00 PM.  

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3. KEYS & ACCESS CARDS

3.1. All participants are prohibited from duplicating room, apartment, or house keys.  
3.2. Keys are property of MIT Housing and must be returned at check-out.
3.3. All participants are required to carry their MIT ID cards at all times.  MIT ID cards are required to gain access to the residence halls.  
3.4. MIT Housing shall assess a $25.00 fee for each key or MIT ID card that is lost or stolen, as well as any key that is otherwise not returned.  
3.5.  Any lock that has all keys lost will need to have a core change, which will be charged at $250.  
3.6. Participants who will not be receiving MIT photo ID cards will be required to purchase cards at a cost of $8 per person. 
 

 4. HOUSEKEEPING 

4.1. It is the responsibility of the Program to advise Participants, Teaching Assistant (TAs) and Program Staff that they are responsible for cleaning all areas that they use and for keeping their room orderly, safe, and sanitary.  Individual guests are responsible for their own areas, as is stated in their license agreements.  
4.2. Housekeeping will provide cleaning of the hallways, common areas and lobby. Personal belongings must always be removed from the common area. Housekeeping will discard all items left in common areas.
4.3. Participants are responsible for removal of all personal trash within the residence hall rooms.

5. DAMAGES TO MIT HOUSING

5.1. The Program assumes full responsibility for the acts of all persons using MIT Housing in connection with the Program, and agrees to promptly reimburse MIT Housing for any and all damages done to the Facilities during the duration of the Program's stay.
             5.1.1. To the extent possible, MIT Housing will seek to identify the individuals responsible for the damage and                           will provide that information, if it exists, to the Program.
             5.1.2. Individual guests are responsible for damage to their room while they are in residence, and any damage                          that they may cause to common space within the residence. 
5.2. All persons staying in an MIT residence hall are responsible for MIT Housing property while in residence, both inside and outside of the building, including, but not limited to, furniture, light fixtures, windows, window treatments, computer equipment, and walls.
5.3. All persons staying in an MIT residence hall shall not make any alternations to MIT Housing Facilities without the written consent of MIT Housing. Alterations include, but are not limited to, movement of furniture from individual rooms or common areas, replacing door locks, making electrical or structural alterations, using nails, screws, or any material or items that may deface any surface and painting any surface. MIT Housing shall charge the individual guest or Program for the cost of any unauthorized alterations equal to the cost of restoring the area to its original condition, plus a service fee.
 

6. ADDITIONAL CHARGES/FEES FOR DAMAGED PROPERTY

  • Storage Items: Any items, including but not limited to bags or boxes that are left unclaimed in MIT Housing by Participants and/or Program shall be assessed a $25.00 disposal fee per item.
  • Early Arrivals and Late Stays: MIT Housing shall assess a $50.00 charge for the accommodations of any last minute (less than forty-eight) 48 hours in advance. MIT Housing will also charge the standard night accommodation fee.
  • Keys and Access Cards: MIT Housing shall assess a $25.00 fee for each key or temporary access card that is lost, stolen, or otherwise not returned. To the extent possible, MIT Housing will attempt to collect the fee from the Participant, but if MIT Housing is unable to collect the fee in full within two (2) calendar days, MIT Housing will assess the fee to the Program (if applicable). If the Participant fails to return the key or card at check-out, MIT Housing will assess the full fee to the Program.
  • Furniture: MIT Housing shall assess a fee of $30.00 for each piece of furniture that is moved from its original location within rooms and lounge areas. MIT Housing will assess the fee each time it discovers the furniture moved from the original location.
  • Trash: MIT Housing shall assess a fee, if upon Participant's departure; MIT Housing finds excessive trash in any area(s) including, but not limited to, individual rooms, common areas, and public spaces of the Facilities used by the Participants. The fee will be calculated at the rate of $30.00. MIT Housing, in its sole discretion, will determine whether the amount of trash is excessive.
  • Linen: MIT Housing shall assess fees for linen that is not returned by Participants at the conclusion of the Participant's stay at the following rates: blanket, $15.00 each; pillow, $10.00 each: sheet, $7.00 each: pillowcase, $5.00 each; body towel, $10.00 each.

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7. ALCOHOL & DRUG POLICY

7.1. Guest and Summer Conference Housing at MIT is alcohol, drug, and smoke free.
7.1.1. Alcohol may not be consumed in any part of the residence halls, including, but not limited to rooms, individual apartments, common areas, hallways, entrance/exit areas and cafeterias.
7.1.1.1. Public intoxication is strictly prohibited regardless of an Individual Participant's age.
7.1.2. Drugs and drug paraphernalia are not permitted in any MIT residence hall.
7.1.2.1. Participants, TA's and Program Staff who are found in possession of drugs, drug paraphernalia or alcohol may be immediately removed from MIT Housing with no refunds given.
7.1.3  Smoking within any MIT residence hall is prohibited. Individuals may only smoke outside in designated smoking areas.

8. BEHAVIOR & RESIDENCE HALL POLICIES

8.1. All persons using MIT residence halls shall adhere to all policies of MIT, as well as, local, state and federal laws concerning health, safety, and public order.
8.2. MIT Housing shall have the authority to terminate any activities of any summer resident at its sole discretion.
8.3. MIT Housing may immediately remove from housing, without refund, any person who conducts him/herself in a manner deemed unsafe or unacceptable to MIT Housing. Reasons for immediate and permanent removal may include but are not limited to, use or possession of alcohol, public intoxication (regardless of age), use or possession of drugs and/or drug paraphernalia, offensive language, harrassment, discrimination, health & safety violations, vandalism, and unauthorized entry to space. The Guest and Summer Conference Housing Specialist, or her designee, in their sole discretion, has final authority regarding the sanction to be issued to an individual who commits a violation.
 
8.4. Residence Hall Policies
 
8.4.1. Destruction, vandalism, theft and moving of MIT Housing property (including but not limited to MIT Housing furniture and mattresses) is strictly prohibited.
8.4.2. All Individuals are expected to leave individual rooms and common areas in the condition in which the found them. The Program, if applicable, is financially responsible for any damage to MIT Housing property and cleaning charges incurred while the Individuals are using MIT Facilities.  Individual guests will be assessed damages directly.  
8.4.3. Candles are not permitted within MIT residence halls.
8.4.4. Playing of any sports activity in the hallways/common areas is prohibited.
8.4.5. Physical and sexual assault or verbal abuse, threats, intimidation, harassment, coercion, offensive language or conduct which threatens or endangers the health or safety of oneself or another person is prohibited.
8.4.6. Trespassing, tampering with, and/or unauthorized entry to or use of MIT Housing premises or property, including but not limited to roofs, elevators, offices or balconies.
8.4.7. Quiet hours are in effect from 11:00 PM to 8:00 AM daily, seven (7) days a week. 
8.4.8. All Individuals are expected to comply with the request of any MIT Official (MIT Police, MIT Security, Building Staff, etc.) in performance of his/her duties.
 
8.5. Consequences
 
8.6. Written Warning: MIT Housing will issue a written reprimand (email is permissible) to an Individual whose behavior violates the rules or procedures of MIT Housing, including, but not limited to, those rules outlined above. Generally, MIT Housing will only issue one (1) written warning before proceeding to the second level of discipline, which involves removal either from housing or from all MIT Facilities. However, infractions that MIT Housing, in its sole discretion, considers serious including, but not limited to, use or possession of alcohol, use or possession of drugs, intoxication and vandalism of MIT Housing or non-MIT property may be grounds for immediate removal either from housing or from all MIT Facilities.
8.7. Removal from Housing: MIT Housing will remove an Individual who either
  • Commits a serious violation of MIT's rules or policies, as defined by MIT Housing.
  • Engages in behavior that MIT deems unacceptable and warranting removal.
  • Commits an infraction after having already been issued a written warning.

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9. SECURITY

9.1. Security of MIT residence hall is maintained MIT Housing Operations and the MIT Police. The Commonwealth of Massachusetts grants police authority to MIT Police officers, extending the same authority and powers as local or state police, in or upon real property owned, used, or occupied by MIT.
9.2. MIT Housing assumes no responsibility whatsoever for any property brought onto the premises, and the Program (if applicable) and Guests hereby releases and discharges MIT Housing from any and all liability for loss, injury or damages to person or property that may be sustained by reason of the occupancy and use of MIT Housing premises. 


10. SPECIAL NEEDS - SPECIAL REQUESTS

10.1. MIT Housing must be notified of special needs of any guest that may be subject to accommodations under the American with Disabilities Act, at least thirty (30) calendar days prior to Arrival Date.
10.2. MIT Housing will make every effort to accommodate special requests, on a space availability basis, although such requests cannot be guaranteed. 
 

11. MIT POLICY ON NONDISCRIMINATION

11.1. The Massachusetts Instituted of Technology is committed to the principle of equal opportunity in education and employment. The Institute does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin in the administration of its educational policies, admissions policies, employment policies, scholarship and loan programs and other Institute administered programs and activities, but may favor US citizens or residents in admissions and financial aid.